Privacy Policy
The Japan Association for International Racing and Stud Book (the “JAIRS,” “we,” “us” or “our”) recognizes that the proper handling of your personal information obtained through our service is a legal obligation as well as a social responsibility, and we will promote the following initiatives.
In particular, JAIRS understands the importance of the personal data in European Union member countries and the three EEA/EFTA states (Iceland, Liechtenstein, and Norway) (collectively, the “EU”) and acknowledge our responsibility to comply with the EU General Data Protection Regulation (the “GDPR”) and fully protect personal data. Accordingly, we have established the following provisions to provide security, instill trust, and raise the awareness of all of our officers and staff and will continue to protect your personal data.
- In order to ensure the protection of personal information, we will comply with the Act on the Protection of Personal Information. In addition, in response to changes in laws and regulations and the social environment, we will review the mechanism for protecting personal information and strive for continuous improvement.
- Laws and regulations on protection of personal information stipulates that business operators who handle personal information shall publicly announce the prescribed matters or place them in a state where they can easily be known by the person himself / herself (specific individuals identified by personal information). JAIRS publishes these matters in the attached document named "Public Announcements on protection of personal information"
- We will clarify the purpose of use of personal information, acquire it by appropriate means, and strive to use it as accurate and up-to-date content. In addition, the acquired personal information will be handled within the scope necessary to achieve the purpose of use.
- We will take necessary and appropriate measures for safety management in order to prevent unauthorized access to personal information from the outside, loss, destruction, falsification, leakage, etc. of personal information.
- We will assign a person responsible for management to every department that handles personal information, implement appropriate management, and provide education and training on personal information protection to officers and employees.
- When outsourcing the handling of personal information, we will establish and select appropriate standards and supervise them to ensure safety management.
- In addition to cases stipulated by laws and regulations, personal data may be provided to third parties with the prior consent of the person.
- In addition to publicly announcing the purpose of use and contact information regarding personal information we hold, we will respond to requests for disclosure, correction, deletion, suspension of use, etc. in good faith to the extent reasonable in accordance with the prescribed procedures.
ATTACHED
Public Announcements on protection of personal information
- Categories of personal data
- Data acquired from applicants (including their representatives) for Thoroughbred registration.
- Data of JAIRS website visitors, including internet domain names, online identifiers (cookies, IP address, etc.), browsing information on our website. To learn more about our use of cookies and similar technology, please review our “Cookies Policy”.
- Purposes of use of personal data
- To conduct registration services of racehorses (official contact, entry / management of registration record of racehorses, drawing up and issuance of registration certificate etc., keeping the record, etc.)
- To issue registration certificate
- To research and study about the improvement and increased production methods for racehorses
- To publish statistics of racehorses, etc.
- To provide registration record for following third parties (including those who live overseas)
- Those who view registration record of racehorses
- Owners or manager of racehorse, breeding farms, Japan Bloodhorse Breeders’ Association, Japan Racing Association, National Association for Racing, publishing companies which publish books relating to horse racing, foreign stud book authorities, etc.
- General public (through our website, etc.)
- Recipients of personal data
- Viewer of registration record
- Owners or manager of racehorse, breeding farms, Japan Bloodhorse Breeders’ Association, Japan Racing Association, National Association for Racing, publishing companies which publish books relating to horse racing, foreign stud book authorities, etc.
- General public
- Sources of personal data
- Transfers to recipients in third countries
- Storage period
- Your rights
- Your right to object to processing
- Withdrawing consent
- Mandatory personal data
- Your right to complain to a supervisory authority
- Minors
- Review
- Contact details
JAIRS will collect and process the following personal data in the ordinary course of our service:
JAIRS will handle personal data for the following purposes:
JAIRS will provide your personal data to following recipients:
JAIRS will collect personal data directly from you or your representatives.
In the course of our business, JAIRS will need to transfer your personal data to countries outside of the EU, including countries that are not recognized by the European Commission as providing an adequate level of data protection. Please be advised that we only transfer personal data to these countries when we are able to implement suitable safeguards to assure the protection of your personal data, such as standard data protection clauses under Article 46.2 of the GDPR.
For further information and to obtain a copy of the documents used to protect your personal data, please contact us by our website or postal mail at the following addresses:
Administrative Department Japan Association for International Racing and Stud Book
4-5-4 Shimbashi, Minato-ku, Tokyo,105-0004, JAPAN
JAIRS will store your personal data for as long as necessary for the purposes described above.
You have the right to ask JAIRS for a copy of your personal data; to correct, delete, or restrict (or stop any active) processing of your personal data; and to obtain the personal data you have provided to us for a contract or with your consent in a structured, machine-readable format (the right of data portability). In addition, you can object to the processing of your personal data under certain conditions (for further information, see “Your right to object to processing”).
These rights may be limited, for example, if the fulfilment of your request would reveal personal data about another person, where it would infringe upon the rights of a third party (including our rights), or if you ask us to delete information that we are required by law to retain or have legitimate compelling interests in retaining. Relevant exemptions are included in the GDPR and local EU laws on privacy.
You have the right at any time to object to the processing of your personal data based on our legitimate interests, including “profiling” (analyzing or predicting your behavior based on your information). When we process your personal data for direct marketing purposes, you have an absolute right to opt out of direct marketing or the profiling we carry out for direct marketing.
Wherever we rely on your consent, you have the right to withdraw that consent at any time. Such withdrawal does not affect the lawfulness of any processing performed pursuant to the consent given prior to the withdrawal.
Mandatory personal data is indicated on the relevant forms that you complete. Where provision of personal data is mandatory, we are not able to provide our services to you if the relevant information is not provided.
You have the right to lodge a complaint with a supervisory authority, including with the supervisory authority of the EU Member State of your habitual residence or place of work or of the place where the alleged infringement of the GDPR took place.
JAIRS do not knowingly collect and process information of minors under sixteen (16) without the permission and consent of their parent(s). If we discover that we have directly collected and processed the personal data of a minor under sixteen (16) or the equivalent minimum age of the jurisdiction concerned, we will take steps to delete the information as soon as possible. If you become aware that a minor under sixteen (16) has directly provided us with personal data, please contact us immediately at the contact address specified in this privacy policy.
JAIRS reserve the right to amend this privacy policy at any time. The revised privacy policy will be available on our website.
For any inquiries about your personal information, you may contact us by our website or postal mail at the following addresses:
Administrative Department Japan Association for International Racing and Stud Book
4-5-4 Shimbashi, Minato-ku, Tokyo,105-0004, JAPAN
